Parliamentary Procedure Resources: Effective Meeting Tips
more free parliamentary procedure scripts
Nancy Sylvester, MA, PRP, CPP-T
Professional Registered Parliamentarian
Certified Professional Parliamentarian
Professional Speaker/Trainer/Mentor
4826 River Bluff Court
Loves Park, IL 61111
Business & Fax: 815.877.5290 | Home: 815.877.2666 | nancy@nancysylvester.com | nancysylvester.com

MINUTES of [Organization name]

Meeting date: ________

Call to order: A ______________ [kind of meeting] meeting of the _________________ [organization name], was held in ____________ [place, city, state] on __________ [date], 20__. The meeting convened at ______ [time], President __________________ [name] presiding, and ______________________ [name], secretary. [Some small organizations choose to list attendees. This works well for boards of directors.]

Members in attendance: [optional item]

Members not in attendance: [optional item]

Approval of minutes: Motion was made by [name], and seconded to approve the minutes of the ______________ [date] meeting.
Motion carried.

Officers' reports:

  • President
  • Vice president
  • Secretary
  • Treasurer

Board and committee reports:

Unfinished business:

[Subject title]
Motion: Moved by [name] that [state motion].

Motion carried. Motion failed. [leave only one of these]

New business:

[Subject title]
Motion: Moved by [name] that [state motion].

Motion carried. Motion failed. [leave only one of these]

Announcements:

Adjournment: The meeting was adjourned at ______________[time].

________________________________
Secretary
[Organization Name]
___________________
Date of approval

 

ABC
Minutes

Board of Directors

Meeting Date: __________________

Date of Approval: __________________

Call to Order:  A regular meeting of the Board of Directors, ABC, was held in [place, city, state] on [date].  The meeting convened at  [time]. On the first day, Chairman _______ presiding, ___________, Secretary.  Members of the Board in attendance were [names].  Members not in attendance were [names].

Approval of Minutes:  Minutes of the ______________________ meeting of the ABC Board of Directors were approved as printed and distributed to the members of the board. 

Officers  Reports:

Other reports:  [committee reports belong here]

Unfinished Business

Section title

Motion: Moved by [name] and seconded that [state motion].
            Motion carriedMotion failed.

New Business:

Section title

Motion: Moved by [name] and seconded that [state motion].
            Motion carriedMotion failed.

Announcements:

Adjournment:   [Date] and the [place, city, state], were fixed as the time and place of the next regular meeting and the [date] meeting was adjourned at [time].

________________________________
Secretary
___________________
Date of approval

 

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