Parliamentary Procedure Resources: Effective Meeting Tips
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Parliamentary Procedure Resources: Parliamentary Procedure Scripts

Parliamentary Procedure Templates, Samples and Scripts

I've compiled a list of handy parliamentary procedure templates, samples and scripts you to use. Please feel free to download and use them! If you have any questions or I may help you please contact me! There are different formats for each one identified by the following icons:

Script of a Motion to Amend = MS Word pdf= Adobe PDF view as a webpage= Web Page article= The Article Related to The Script

Templates
Meeting Agenda Template
Template of a meeting agenda. Sample Meeting Agenda A sample script on how to run a meeting. A sample script on how to run a meeting. article
Meeting Minutes Template
An easy to follow example and template of standard meeting minutes. Script of a Main Motion pdf view as a webpage article
Samples
Board Meeting of a Board That Meets Quarterly or Less

Post Convention Board of Directors Meeting Agenda Sample

Script of a Main Motion pdf view as a webpage  

Post Convention Board of Directors Meeting Sample

Script of a Main Motion pdf view as a webpage  

Sample Meeting Minutes

Sample Meeting Minutes Script Sample Meeting Minutes Script Sample Meeting Minutes Script article
Scripts
Motion to Amend
A motion to modify the pending motion before it is voted on. Script of a Motion to Amend Script of a Motion to Amend Script of a Motion to Amend  
Motion to Adjourn
A motion to close the meeting. Motion to Adjourn Motion to Adjourn Motion to Adjourn  
Motion to Amend Something Previously Adopted
A motion that allows the assembly to change an action previously taken. This motion can be applied to a motion adopted at a previous meeting provided that none of the action involved has been carried out in a way that it is too late to undo. Motion to Amend Something Previously Adopted Motion to Amend Something Previously Adopted Motion to Amend Something Previously Adopted  
Motion to Appeal From The Decision of the Chair
A motion to take a decision regarding parliamentary procedure out of the hands of the presiding officer and place the final decision in the hands of the assembly. Motion to Appeal From The Decision of the Chair Motion to Appeal From The Decision of the Chair Motion to Amend Something Previously Adopted  
A Call For The Orders Of The Day
By the use of this motion, a single member can require the assembly to follow the order of business or agenda, or to take up a special order that is scheduled to come up, unless two-thirds of the assembly wish to do otherwise. A Call For The Orders Of The Day A Call For The Orders Of The Day Motion to Amend Something Previously Adopted  
Motion to Commit or Refer
This motion sends the Main Motion to a smaller group (a committee) for further examination and refinement before the body votes on it. Be sure to be specific which committee, size of committee, and so on. Motion to Commit or Refer Motion to Commit or Refer Motion to Commit or Refer  
Division of the Assembly
The effect of this motion is to require a standing vote (not a counted vote.) A single member can demand this if he or she feels the vote is to close to declare or is unrepresentative. This motion can only be used after a voice vote or show of hands vote where there is reasonable doubt of the results. Division of the Assembly Division of the Assembly Motion to Commit or Refer  
Division of the Question
This motion is used to separate a Main Motion or Amendment into parts to be voted on individually. It can only be used if each part can stand as a separate question. Division of the Question Division of the Question Motion to Commit or Refer  
Motion To Fix the Time To Which To Adjourn
Motion to Fix the Time to Which To Adjourn Motion to Fix the Time to Which To Adjourn Motion to Fix the Time to Which To Adjourn Motion to Fix the Time to Which To Adjourn  
Motion To Lay On The Table
This motion in essence puts aside a Main Motion until a later, unspecified time. It places in the care of the secretary the pending question and everything adhering to it. If a group meets quarterly or more frequently, the question laid on the table remains there until taken off or until the end of the next regular session. This motion should not be used to kill a motion without debating it. The motion to Take from the Table is used when the assembly wants to continue considering the motion. Motion To Lay On The Table Motion To Lay On The Table Motion To Lay On The Table  
Motion to Take From The Table
The effect of this motion is to resume consideration of a motion that was Laid on the Table earlier in the present session or in the previous session of the organization. When a motion is Taken from the Table, it has everything adhering to it exactly as it was when it was Laid on the Table. Motion to Take From The Table Motion to Take From The Table Motion to Take From The Table  
Motion To Limit Or Extend The Limit of Debate
This motion can reduce or increase the number and length of speeches permitted or limit the length of debate on a specific question. Motion To Limit Or Extend The Limit of Debate Motion To Limit Or Extend The Limit of Debate Motion To Limit Or Extend The Limit of Debate  
Main Motion
A motion that brings before the assembly any particular subject and is made when no other business is pending. If passed, it commits the assembly to do or say something. Script of a Main Motion pdf view as a webpage  
Objection To The Consideration of a Question
The discussion that occurs during Step 4 of the processing of a motion, while the motion is pending. Objection To The Consideration of a Question Objection To The Consideration of a Question Objection To The Consideration of a Question  
Point of Order
Point of Order is a motion that helps us remember that leadership of the meeting is not solely the responsibility of the chair.  This motion is used when a member feels that proper decorum of debate is not being followed and the chair does not call the person to order.  It is also used when a member disagrees with the presiding officer’s decision. Script of a Main Motion pdf view as a webpage article
Motion to Postpone to a Certain Time
If the body needs more time to make a decision or if there is a time for consideration of this question that would be more convenient, this motion may be the answer. If a group meets quarterly or more frequently, the postponement cannot be beyond the next session. Motion to Postpone to a Certain Time Motion to Postpone to a Certain Time Motion to Postpone to a Certain Time  
Motion to Postpone Indefinitely
This motion, in effect, kills the Main Motion for the duration of the session without the group having to take a vote on the motion. If the motion passes, there is no vote on the Main Motion which means there is no stand taken for or against the motion. Motion to Postpone Indefinitely Motion to Postpone Indefinitely Motion to Postpone Indefinitely  
Previous Question
The effect of this motion is to immediately stop debate on the primary motion and any amendments and to move immediately to a vote on the motion. It must be seconded, no debate is allowed, and a two-thirds vote is needed to close debate. Previous Question Previous Question Previous Question  
Question of Privilege
An urgent request or motion relating to the privileges of the assembly or a member. Question of Privilege Question of Privilege Question of Privilege  
Question of Privilege Motion
An urgent request or motion relating to the privileges of the assembly or a member. Question of Privilege Question of Privilege Question of Privilege  
Motion to Reconsider
This motion enables the majority of the assembly to bring back for further consideration a motion that has been voted on. Script of a Main Motion pdf view as a webpage article
Motion to Recess
A short interruption which does not close the meeting. After the recess, business resumes at exactly the point where it was interrupted. Motion to Recess Motion to Recess Motion to Recess  
Suspend the Rules
This motion is used when the assembly wants to do something that violates its own rules. This motion does not apply to the organization’s bylaws; local, state, or national law; or fundamental principles of parliamentary law. An appropriate suspension of the rules would be a motion to change the agenda, or the prescribed meeting time. An inappropriate suspension of the rules would be to allow nonmembers the same voting rights as members. Suspend the Rules Suspend the Rules Suspend the Rules  

 

 

 

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