I've compiled a list of handy parilamentary procedure scripts you to use. Please feel free to download and use them! If you have any questions or I may help you please contact me! There are different formats for each one identified by the following icons:
| Agenda |
| Sample Meeting Agenda. |
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| Meeting Script |
| A sample script on how to run a meeting. |
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| Sample Meeting Minutes Script |
| A sample script of standard meeting mintues. |
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| Motion to Amend |
| A motion to modify the pending motion before it is voted on. |
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| Motion to Adjourn |
| A motion to close the meeting. |
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| Motion to Amend Something Previously Adopted |
| A motion that allows the assembly to change an action previously taken. This motion can be applied to a motion adopted at a previous meeting provided that none of the action involved has been carried out in a way that it is too late to undo. |
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| Motion to Appeal From The Decision of the Chair |
| A motion to take a decision regarding parliamentary procedure out of the hands of the presiding officer and place the final decision in the hands of the assembly. |
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| A Call For The Orders Of The Day |
| By the use of this motion, a single member can require the assembly to follow the order of business or agenda, or to take up a special order that is scheduled to come up, unless two-thirds of the assembly wish to do otherwise. |
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| Motion to Commit or Refer |
| This motion sends the Main Motion to a smaller group (a committee) for further examination and refinement before the body votes on it. Be sure to be specific which committee, size of committee, and so on. |
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| Division of the Assembly |
| The effect of this motion is to require a standing vote (not a counted vote.) A single member can demand this if he or she feels the vote is to close to declare or is unrepresentative. This motion can only be used after a voice vote or show of hands vote where there is reasonable doubt of the results. |
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| Division of the Question |
| This motion is used to separate a Main Motion or Amendment into parts to be voted on individually. It can only be used if each part can stand as a separate question. |
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| Motion To Fix the Time To Which To Adjourn |
| Motion to Fix the Time to Which To Adjourn |
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| Motion To Lay On The Table |
| This motion in essence puts aside a Main Motion until a later, unspecified time. It places in the care of the secretary the pending question and everything adhering to it. If a group meets quarterly or more frequently, the question laid on the table remains there until taken off or until the end of the next regular session. This motion should not be used to kill a motion without debating it. The motion to Take from the Table is used when the assembly wants to continue considering the motion. |
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| Motion To Limit Or Extend The Limit of Debate |
| This motion can reduce or increase the number and length of speeches permitted or limit the length of debate on a specific question. |
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| Main Motion |
| A motion that brings before the assembly any particular subject and is made when no other business is pending. If passed, it commits the assembly to do or say something. |
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| Objection To The Consideration of a Question |
| The discussion that occurs during Step 4 of the processing of a motion, while the motion is pending. |
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| Point of Order |
| Point of Order is a motion that helps us remember that leadership of the meeting is not solely the responsibility of the chair. This motion is used when a member feels that proper decorum of debate is not being followed and the chair does not call the person to order. It is also used when a member disagrees with the presiding officer’s decision. |
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| Motion to Postpone to a Certain Time |
| If the body needs more time to make a decision or if there is a time for consideration of this question that would be more convenient, this motion may be the answer. If a group meets quarterly or more frequently, the postponement cannot be beyond the next session. |
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| Motion to Postpone Indefinitely |
| This motion, in effect, kills the Main Motion for the duration of the session without the group having to take a vote on the motion. If the motion passes, there is no vote on the Main Motion which means there is no stand taken for or against the motion. |
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| Previous Question |
| The effect of this motion is to immediately stop debate on the primary motion and any amendments and to move immediately to a vote on the motion. It must be seconded, no debate is allowed, and a two-thirds vote is needed to close debate. |
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| Question of Privilege |
| An urgent request or motion relating to the privileges of the assembly or a member. |
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| Question of Privilege Motion |
| An urgent request or motion relating to the privileges of the assembly or a member. |
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| Motion to Reconsider |
| This motion enables the majority of the assembly to bring back for further consideration a motion that has been voted on. |
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| Motion to Recess |
| A short interruption which does not close the meeting. After the recess, business resumes at exactly the point where it was interrupted. |
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| Motion to Rescind |
| This motion allows the assembly to change an action previously taken aka: Repeal or Annul. |
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| Suspend the Rules |
| This motion is used when the assembly wants to do something that violates its own rules. This motion does not apply to the organization’s bylaws; local, state, or national law; or fundamental principles of parliamentary law. An appropriate suspension of the rules would be a motion to change the agenda, or the prescribed meeting time. An inappropriate suspension of the rules would be to allow nonmembers the same voting rights as members. |
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| Motion to Take From The Table |
| The effect of this motion is to resume consideration of a motion that was Laid on the Table earlier in the present session or in the previous session of the organization. When a motion is Taken from the Table, it has everything adhering to it exactly as it was when it was Laid on the Table. |
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| Sample Meeting Minutes Template |
| An easy to follow example and template of standard meeting mintues. |
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| Post Convention Board of Directors Meeting Agenda |
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| Post Convention Board of Directors Meeting Script |
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